Responsibilities: Assist Staffing Manager with various tasks, including, but not limited to the following: Organize and categorize employee files Assign seating for new hires and freelance hires and maintain up to date floor plan for Digitas Health floors Update Staffing Forecast sheets and train new Delivery employees to use the sheets o Pull sheets into pivot analysis o Send reminders to Delivery about populating the sheets o Create new sheets when necessary Greet and Onboard freelancers starting with Digitas Health o Fill out freelance paperwork and send to the proper resources o Onboard freelancers to timesheet system and troubleshoot with them o Send email announcements to group o Notify Managers of start dates and ensure managers and freelancers are set up on first day o Collect freelance timesheets and review for any errors Review billability reports each week and modify report for various Health groups for Staffing Manager to send out Review Missing Timesheet report weekly and remind/track down employees with missing timesheets Manage and coordinate meetings with internal transfer/rotation candidates Assign transfer ambassadors with hiring manager and greet and onboard transfer and rotation candidates Create and maintain Digitas Health phone list on a monthly basis Maintain Digitas Health Org Charts with input from Staffing Manager Plan DH NY events with the other administrative assistants Support HR Director when needed Coordinate with HRIS and Recruiting group to keep full time and freelance employees active/termed- up to date Update Employee Manager list on a quarterly basis
Requirements:
Traits & Distinguishing Characteristics: Display a professional, detail-oriented and proactive approach Able to work independently and adapt to new situations Proficiency in or demonstrates capability to quickly learn the tools of the position Desire to excel and have an impact on the companys growth Detail oriented, organized, ability to multi-task Understanding of agency process
Job Experience: Internships preferred
Education: Associate or BA/BS Degree preferred.
Skills: Demonstrate strong verbal, interpersonal, and written communication skills Excellent computer skills with a high proficiency in Word, Excel, and PowerPoint Organized and able to handle multiple tasks in a fast-paced environment Demonstrated strong task management skills Demonstrated strong relationship management skills Enthusiasm to embrace various tasks Ability to handle sensitive and confidential information
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